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Fiscal Office/F.A.Q.

Springfield Township Fiscal Office

Fiscal Officer

Patti J. Gibson

Springfield Township Fiscal Officer

Patti Gibson was appointed as Springfield Township Fiscal Officer November, 2003.

The Township Fiscal Officer is an elected official and is independent of the township trustees; yet by law, he or she must work closely with the trustees. The trustees have the legislative authority in the township, and the Fiscal Officer must keep an accurate record of all township accounts and transactions. It is the responsibility of the Fiscal Officer to comply strictly with the legal requirements set for the position’s duties, to establish and practice rules for efficient management of the office, and to follow good accounting practices in maintaining records and accounts.

The Ohio Revised Code states several required duties of the Fiscal Officer including, but not limited to:

1.Keeping an accurate record of the proceedings of Board of Township Trustee meetings

2.Keeping accurate records of all the accounts and transactions of the township trustees

3.Issuing all checks

4.Preparing payroll

Each year the Fiscal Officer must prepare an estimate of the revenues and expenditures for the next succeeding year and submit it to the county auditor. Once this is done, a resolution is passed by the trustees that formally adopt the budget as revised and approved by the County Budget Commission. Monies are obtained from personal and property taxes, the local government fund, gasoline and motor vehicle taxes, motor vehicle permissive tax, motel permissive tax, fees, fines and assessments.

The Fiscal Officer is responsible for all accounting transactions for Administration, Police, Fire/EMS, Road and Recycling. Purchase orders and warrants must be written for every purchase, from pencils to Police cruisers, on a daily basis. All payroll and personnel matters are also handled by the Fiscal Officer. Not only are the paychecks printed here, but also records for salaries, retirement, taxes, miscellaneous deductions, vacation leave, sick leave, Worker’s Compensation, hospitalization and a multitude of other areas are maintained by the Fiscal Officer.

You can reach Patti at the Township building by calling 330-542-2377 ext. 117 or by email at pgibsonsprtwpclerk@yahoo.com

Fiscal Officer FAQs

What taxes do I pay in Springfield?

Springfield Township receives its revenue from Property Taxes paid to the Mahoning County Auditor on property owned in Springfield Township.

Where do I find information about my property taxes?

The Auditor’s website is http://www.mahoningcountyauditor.org

What is the Sunshine Law?

To preserve and encourage openness, the Ohio General Assembly passed the Open Meetings and Public Records acts, collectively known as the Sunshine Laws. More information about what the Sunshine Laws entail can be found at the Attorney General’s website at http://www.ag.state.oh.us

What is a public record?

Unless otherwise exempt, a public record is a record kept by a public office, including but not limited to: state, county, city, village, township and school district units, and records pertaining to the delivery of educational services by an alternative school in Ohio kept by a non-profit or for-profit entity.

A “record” is any item that:

1.Contains information stored on a fixed medium (such as paper, computer, film, etc.)

2.Is created, received or sent under the jurisdiction of a public office; and

3.Documents the organization, functions, policies, decisions, procedures, operations or other activities of the office

The determination of whether a specific item constitutes a record will depend on the facts and circumstances surrounding the particular item requested. The Ohio Supreme Court has imposed an actual use standard in defining a record. The court expressly rejected the notion that an item is a record simply because the public office could use a document it has received to carry out its duties and responsibilities. Similarly, allegedly racist e-mails circulated between public employees are not records when they were not used to conduct the business of the public office.

How do I obtain a public record?

In order to obtain inspection of a public record, a requester must simply request such access to the public record. Although no specific language is required to make a request, the requester must at least identify the records requested with sufficient clarity so that the public office can identify, retrieve and review the records.

Lighting District Information

All Lighting Districts are processed by the Fiscal Officer. When a residential area petitions the board of trustees for street lights, the Fiscal Officer verifies all property owners by checking court records. Then the board notifies Ohio Edison of the need for lights, advises residents of a public hearing and levies assessments.

If you are interested in starting a lighting district petition, please contact Patti Gibson, at 330-542-2377, x 117, or email her at pgibsonsprtwpclerk@yahoo.com

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